Turns Incoming RFQs Into Closed,

Paid Orders Automatically.

From RFQ to payment, AI handles the entire process for you.
Supervisor Agent
RFQ Agent
Quote Agent
PO Agent
Drawing Agent
Payment Agent
Automatically processes incoming RFQ emails, extracting product specifications, customer details, and shipping information with 99.9% accuracy.
Automated Intake & Validation that extracts customer and shipping details, source-maps data, checks duplicates, syncs RFQ records to CRM, and sends confirmations.

60–85%

Faster Processing

5x

Agents Coordinated

<30s

Processing Time

Project Architecture

Six Agents. One Seamless Workflow.

Each agent owns a critical stage of your order lifecycle, click any agent to explore what it does, the problem it solves, and how it works.
Order Lifecyce Agents
Supervisor Agent
RFQ Agent
Quote Agent
PO Agent
Drawing Agent
Payment Agent

Supervisor Agent

Zero manual sorting, zero missed tasks.

The brain behind every operation; intelligently routing each incoming email to the right specialized agent.

Agent Flow

Procurement Chaos Is

Costing You Contracts

Every order, quote, and supplier email handled manually, causing delays, missed tenders, and costly errors across your entire procurement workflow.

Quote Errors

Comparing supplier quotes manually risks approving the wrong equipment.

AI Quote Validation

Auto cross-checks every quote against specs — flagging mismatches instantly.

Delayed Approvals

Factory drawings sit in inboxes, pushing back delivery timelines.

Document Verification

AI verifies drawings and FAT reports instantly, with one-click human sign-off.

Missed Tenders

Manually tracking procurement portals means deals slip through unnoticed.

Tender Sourcing

Scans portals 24/7, auto-generates RFQs, and initiates the sales cycle automatically.

RFQ Agent

Automated Request-for-Quote Processing

Automatically processes incoming RFQ emails, extracting product specs, customer details, and shipping information with 99.9% accuracy — then routes them instantly to the right downstream agent.

Process Flow

Manual Email Workflows

Cause Delays and Errors

Traditional order management relies on manual email processing, leading to data entry mistakes, communication gaps, and slow response times that hurt your bottom line.

Slow Processing

Manual triage delays every RFQ by hours before routing even begins.

Spec Extraction

Extracts SKU, voltage, quantity and product specs from unstructured email bodies automatically.

Human Errors

Extracts and validates every field, errors caught before submission.

Customer Validation

Cross-checks incoming customer info against CRM records and flags duplicates or missing data.

No Visibility

Status becomes invisible the moment an RFQ leaves the inbox.

CRM Auto-Sync

Creates and updates CRM records in real time — no copy-paste, no spreadsheets.

Quote Agent

Updates RFQ record

Vendor Response Automation that processes vendor emails, extracts key quote details, updates RFQ records, and sends customer summaries — enabling faster turnaround and structured vendor comparison.

Process Flow

Vendor Quote Responses Are

Hard to Track and Compare

Sales teams often receive vendor quotes through scattered email replies, making it difficult to verify completeness, compare pricing, and organize critical information, slowing decision-making and reducing sales efficiency.

Scattered Vendor Responses

AI agent centralizes all vendor responses in one place for easy tracking.

Incomplete Quote Information

Extracts key details and flags missing information automatically.

Difficult Vendor Comparison

Standardizes quotes for quick and clear side-by-side comparison.

PO Agent

Updates RFQ record

Automated Order Conversion that extracts PO details, matches them with RFQs, verifies discrepancies, creates CRM records, and sends orders to factories, reducing admin work and preventing mismatches.

Process Flow

Purchase Orders Are Difficult

to Process and Validate

Sales teams often receive purchase orders with mismatched details, requiring manual verification against RFQs, CRM updates, and factory coordination, which increases administrative work, creates order mismatches, and slows production start.

Mismatched Order Details

Automatically matches PO data with RFQs to ensure accuracy.

Manual Data Entry

Extracts every field from PO emails and updates CRM with zero manual input.

Delayed Order Processing

Automates validation and routing, orders reach factories in minutes, not days.

Drawing Agent

Review. Revise. Release.

Automates drawing file sharing, tracks revisions, and processes approval statuses. It maintains communication loops to speed up approvals and ensure version control. Delays are reduced while the full revision cycle stays organized and on track.

Process Flow

Drawing Approvals Are

Slow and Disorganized

‍

Approval workflows often involve back-and-forth file sharing, multiple revision cycles, and missed communication, which results in delayed approvals, unclear version tracking, and longer project timelines.

Unstructured File Sharing

AI centralizes all drawing files and communication into one organized system.

Revision Confusion

Tracks revisions and maintains clear version control automatically.

Approval Delays

Automates approval workflows and status tracking for faster decisions.

Payment Agent

Pay. Match. Done.

Automatically classifies payment emails, extracts key payment information, and matches it to the right invoice. It streamlines the entire payment approval process — reducing manual effort and ensuring accuracy at every step.

Process Flow

Payment information is often scattered across emails and documents, requiring manual extraction, classification, and invoice matching, which leads to administrative delays and the risk of errors.

Untracked Payments

Centralizes and tracks all payment activities in real-time.

Manual Data Extraction

Automatically extracts and updates payment information accurately.

Reconciliation Errors

Matches payments with invoices to ensure accurate reconciliation.

How it Works?

Specialized agent extracts and validates data Automated emails to stakeholders

Key Benefits of

Operational Efficiency

60-80% faster processing

Accuracy

Near-zero data errors

Speed

Real-time processing

Scalability

Grow without hiring

Visibility

100% lifecycle tracking

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